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Rutledge Borough Work Session- August 25, 2014

David Waltz, Council President, opened the scheduled Work Session Meeting at 7:30 PM, in the Council Meeting Room, 212 Unity Terrace, Rutledge, PA.

After the salute to the flag, the following Council Members answered roll call: David Waltz, Marlaina Kloepfer,  Daniel Werner, Marie Govannicci, James Jones

Also present: Mayor Kevin Cunningham, Robert Hunt, Jr., Esq., Jack Borsch

Not present: Tom Kopp,  Diane McGaughey

Building Permits – Daniel Werner reported that Anne Travis has continued her Zoning Hearing until September 17, 2014.

Public Safety – No report.

Recreation: Marie Govannicci reported that the trees, near the playground area, at the Triangle Park need to be trimmed. Ms. Govannicci called three landscapers, but only one responded- J. Jansen Landscaping. MOTION by Marie Govennicci, Second by Daniel Werner, to approve the expenditure of $1,675.00 to prune all trees inside the fence at the Triangle Park, playground area, get rid of dead growth over the picnic table area, and trim the tree at the Community  Center, work to be performed by J. Jansen Landscaping. MOTION approved unanimously.

Ms. Govannicci will ask the Tree Commission to maintain the area in the future.

Ms. Govannicci reported that Karl Eilinsfeld brought a bee/wasp that is swarming around the baseball infield. The creature lays eggs in the ground. The matter can be treated by the Borough. Mr. Eilinsfeld can go to Modern Exterminating on MacDade Blvd. to buy powder to put in the holes.

Tree Commission – No report.

Streets – David Waltz reported that the PAT, pothole assistance for taxpayers, reimbursement request for $438.45 has been approved by Delaware County Council.

The “No Parking” signs by the Triangle Park, Waverly Terrace, are faded and need to be replaced.

Harry Mirra is going to retire. Catania Engineering Associates has agreed to do the work at the same cost for the remainder of 2014.

MOTION by James Jones, Second by Daniel Werner, to hire Catania Engineering Associates to replace Harry Mirra as the Building Code Official, effective September 1, 2014. MOTION approved unanimously.

Sewer: Jim Jones thanked the resident at 32 President for her patience in waiting for the sewer repair to be completed on her property. Catania Engineering is waiting for videos from General Sewer Services from the sewer main on the 200 block of President Ave. There is s sinkhole at that location near the manhole. The Borough needs verification that the problem is a result of the Borough’s sewer main. In order to be prudent with the taxpayers’ funds, the two repairs would be done at the same time.

Mr. Jones inquired who was financially responsible if a resident’s tree roots cause a blockage in the Borough’s sewer main. The matter was referred to the Solicitor.

A request for temporary flow meters was sent to CDCA.

Communications –Marlaina Kloepfer reported that the Community Wide Yard Sale information is posted on the Borough’s website, and there will be a table with resources available to residents. The rain barrel sale has been moved to the spring.

CodeRed- going with COG and the upgraded package is not cheaper, so the Borough will probably renew the current contract.

Planning Commission – The Commission gave an official response regarding zoning of the former firehouse. Use & Occupancy information was sent to the Engineer.

Mayor’s Report – The Hometown Shoppe hair cuttery is having a first anniversary party. The Mayor will recognize the business. The shop has pictures of Rutledge on its walls.

There will be an electronic recycling and shredding event at Morton Borough Hall on October 11, 2014. More information to follow.

Solicitor’s Report – Solicitor Robert Hunt noted that Council went into Executive Session to discuss personnel matters at the August 4, 2014 Council meeting. Solicitor Hunt asked Council to read and review the Sunshine Laws. No decisions or discussions on opinions or how a Council Member will vote on an issue are to occur outside of an advertised pubic meeting.

Old Business- Firehouse zoning- The Planning Commission recommended that the zoning for the firehouse not be changed, and that the Solicitor report the potential liability to the Borough. The commission would like to have a public hearing for comments to see what the residents have to say about changing the uses of the building that are allowed

Solicitor Hunt stated that there is no liability to the Borough because the building is privately owned.

Dan Werner stated that it is wise for Council to take the recommendation of the Planning Commission and not change the current zoning of the firehouse. From what he has seen, one party has failed to own up to his/her responsibilities. Some Council Members have a conflict of interest because of their affiliations with the Fire Co. David Waltz stated that he is a member of the Fire Co. but is not a voting member and has not attended meetings for quite a while.

Mayor Cunningham stated that the resident who complained about the noise from the cheerleading is not willing to meet with the Fire Co. to discuss the problem.

Solicitor Hunt stated that there is a violation of the zoning ordinance and the resident is pushing for enforcement of that ordinance.

James Jones stated that the Fire Co. is vital to the community, and the community should allow the Fire Co. to rent the building to the cheerleading group. Mr. Jones is in favor of a change in the zoning of the building. The community should be asked for opinions on changing the zoning of the firehouse. One resident has a problem with the cheerleading.

Marlaina Kloepfer stated that right now, Council has to enforce the current zoning of the firehouse, and discuss what is practical for future uses.

David Waltz stated that the Police are investigating the last complaint and videos.

MOTION by Daniel Werner, Second by Marlaina Kloepfer, to accept the recommendation of the Planning Commission and not change the zoning of the firehouse, and in addition, to send a letter to the  Fire Co. to cease rentals at the property within thirty days. MOTION failed due to lack of a majority. Votes- 2 Yes( D. Werner, M. Kloepfer), 3 No (D. Waltz, M. Govannicci, J. Jones)

MOTION by Daniel Werner, Second by Marlaina Kloepfer, to accept the recommendation of the Planning Commission  and not change the zoning of the firehouse, and to send a letter to the Fire Co. to cease rentals at the former Rutledge fire house within 60 days. MOTION approved unanimously.

Council needs to enforce the ordinance or start the process of amending the zoning ordinance for the fire house property.

A public meeting should be scheduled to get comments from the residents. Marlaina Kloepfer suggested that that notice of the public meeting should include some options for the public to decide on. The Solicitor will help craft something to go out to the public.

Daniel Werner stated that Tom Kopp and David Waltz should recuse themselves from voting because they have a conflict. Council seems to be trying to rush this through to accommodate the Fire Co. so that there is no lapse in rental income. They should act as representatives of the Borough and not as representatives of the Fire Co. and be concerned with Rutledge residents’ complaints. David Waltz stated that Council is trying to resolve the issue quickly for the residents.

MOTION by Marie Govannicci, Second by Marlaina Kloepfer, to hold a public meeting to discuss the existing zoning ordinance regarding the old firehouse and get input from residents on Tuesday, September 23, 2014, at 7:30 PM. MOTION approved unanimously.

Marlain Kloepfer and Solicitor Robert Hunt will prepare an ad for the newspaper.

New Business – Marlaina Kloepfer asked if political parties in the Borough may have use of the Borough Building once per year, free of charge, to have a meeting to meet the residents. The Solicitor will look into the legality of it.

Council President Waltz stated that a resolution is needed for issuance of a credit card for the highwayman to use for gas and small purchases. The financial audits for the last two years are needed, as well.

MOTION by Marie Govannicci, Second by James Jones, to approve Resolution 2014-08-02, a resolution that authorizes that a credit card be issued for gas and other small purchase, amount not to exceed $100.00, without approval of the Council President. MOTION approved unanimously.

Council President Waltz reported that bids were opened this morning to repave Swarthmore Ave.

Results are:

Joseph E. Sucher & Sons                                                        $27,730.00

Charlestown Paving & Exc. Inc.                                            $28,207.50

A.F. Damon                                                                            $29,662.50

Kehoe Construction Inc.                                                         $47,995.00

It is Catania Engineering Associates’ recommendation that the contract be awarded to Joseph E. Sucher & Sons, Inc, the low bidder.

MOTION by Daniel Werner, Second by James Jones, to authorize, retroactively, the advertisement of bids for repairs to Swarthmore Ave. MOTION approved unanimously.

MOTION by Daniel Werner, Second by James Jones, to award the contract for Swarthmore Ave. road repairs to the low bidder, Joseph E. Sucher & Sons, Inc. at a cost not to exceed $27,730.00. MOTION approved unanimously.

Public: Kim Brown, 32 President Ave. reported that one member has resigned from the Planning Commission. Marlaina Kloepfer will put something on the website.

Ms. Brown will not be here for the September 23, 2014 meeting. David Waltz stated that residents will be informed that they may send letters to Council if they are not able to attend the meeting.

Jim Jones read a letter that was sent to Council from William T. Neill, III, Zoning Hearing Board Solicitor, regarding the efforts and great service provided by the Borough Secretary.

Jim Jones complimented Marlaina Kloepfer and all of her efforts on maintaining and updating the Borough website.

Since there was no further business, the meeting was adjourned at 9:13 PM.

Submitted by:
Gennifer Guiliano
Secretary

 

 

Rutledge Borough Council Meeting- August 4, 2014

David Waltz, Council President, opened the scheduled Borough Council Meeting at 7:30 PM, in the Council Meeting Room, 212 Unity Terrace, Rutledge, PA.

After the salute to the flag, the following Council members answered roll call: David Waltz, Tom Kopp, James Jones, Marlaina Kloepfer, Daniel Werner, Marie Govannicci

Also present: Mayor Kevin Cunningham, Robert Hunt, Jr., Esq., Police Chief Brian Craig

Not Present: M. Diane McGaughey

Minutes:  MOTION by Marlaina Kloepfer, Second by James Jones, to approve the minutes as submitted for the Council Meeting of July 7, 2014. Daniel Werner stated that he was not here, so he cannot argue what is in this document, but there is something untrue in Sara Hill’s public comment. Ms. Hill stated ”Daniel Werner went to Ms. Hill’s and instructed her to put out the fire or she would be cited and he would call the police.” Mr. Werner said that that he said nothing about Ms. Hill getting cited. He knew full well that she would have gotten a warning. That statement says that there was a fire going on when he arrived. Further down, Ms. Hill says that the fire was cold when Mr. Werner got there. This is untrue, and there was a witness there who also saw the lighted fire, and Mr. Werner is surprised that the witness did not speak up at the July meeting. This is an integrity thing on Mr. Werner’s part. He went to Ms. Hill’s house to try to rectify a problem. This should not have happened to Mr. Werner, and he expressed his displeasure at the way it was handled. Mr. Werner wants to make a note that statement was untrue. MOTION approved unanimously.

MOTION by Daniel Werner, Second by James Jones, to approve the minutes as submitted for the Work Session of July 28, 2014. MOTION approved unanimously.

Public Comment: None.

Treasurer’s Report: Gennifer Guiliano distributed the Treasurer’s Report for the month of July 2014. MOTION by Tom Kopp, Second by Marie Govannicci, to approve the Treasurer’s Reports as submitted. MOTION approved unanimously.

Correspondence:

1)      PennDOT Master Casting Agreement for 2014-2017

2)      PECO- Green Region/Open Space Program- 10th Anniversary bonus opportunity. Five grants of $10,000 each will be awarded for projects that provide a lasting benefit to young people in the community and that include them in the design and/or implementation of the project. No matching funds will be required.

3)      PECO- Ralph Brown, PECO Energy, notified the Borough that its Growing Greener Grant application was approved, along with those of the members of AFewSteps.Org.

4)      PA State Association of Boroughs-Basic Budgeting Class7 many webinars

5)      Temple School Environmental Design – conducting a study about municipal level efforts in Greater Philadelphia to reduce energy consumption and greenhouse gas emissions. The purpose is to learn what is already being done in Delaware Valley Communities and how universities and public agencies can assist municipal leaders in these efforts

6)      2013 Financial Audit has been completed. Suggestions have been given to Council

Tax Collector’s Report: Thomas Heron reported that $456,252.02 has been collected as of July 31, 2014. Accounts receivable as of July 31, 2014 is $25,729.00- 9 Real Estate, 9 Sewer, 42 Per Capita. $481,984.03 should be collected as of 12/31/2014. Mr. Heron reported that he received paperwork from the County regarding an upset price sale. The County will put a lien on 1 Sylvan Ave. for unpaid taxes. The property, which belongs to Northwestern Services, is tax exempt from Real Estate and School taxes, but the fees for trash removal and sewer must be paid.

Code Enforcement Report: Harry Mirra read his report for July.

1 Apartment Inspection

2 Correction Notices

High grass & leaves on President Ave.

Hanging light fixture Sylvan Ave.- corrected

3 Active Zoning Permits

Mayor’s Report: Mayor Kevin Cunningham read the Police Report for July 2014. There were 27 Parking Tickets, 4 Traffic Citations 3 Traffic Warnings.

Mayor Cunningham reported that August 5, 2014 is National Night Out Against Crime, and residents are asked to show support by turning on their porch lights from 7PM-10 PM. The Police Chief will spend more time in Rutledge that evening.

There will be a one-block parade, with a fire engine, for the Girls’ Club. The girls will get trophies.

Mayor Cunningham took care of the confusion regarding an electronic recycling event.

Public Safety: Tom Kopp reported that he has the Fire Company reports from May to July.

May 2014

25 Calls      121 Personnel Responded Haz Mat Spill in Morton

June 2014

18 Calls           13 Hours          30 Minutes

3 Training        9 Hours                        30 Minutes

July 2014

23 Calls           9 Hours                        3 Minutes

3 Training        6 Hours            30 Minutes

1 Special Detail                        4 Hours                        2 Borough Parades

The Fire Co. will sell food at the Community Wide Yard Sale in September.

The Horseshoe Tournament is coming up in September.

Property/Building Maintenance: No report.

4th of July Committee:  Marie Govannicci thanked everyone for their efforts in making the 4th of July festivities a success. The Committee will meet again on November 10, 2014 to discuss the tree lighting ceremony and the luminaries. Ms. Govannicci requested that a tent, cost not to exceed $800.00, be purchased for use at Borough events.

Recreation: The infield at the Triangle Park needs to be weeded, plus other repairs for next year need to be included in the budget.

Ms. Govannicci is looking into getting a new rain garden sign.

Ms. Govannicci is working with Catania Engineers on the drainage problem with the rain garden.

Rutledge Girls’ Club- Nothing to report.

Communication: Marlaina Kloepfer reported that a Code Red representative called. They would like to enter into an agreement with COG, and would like to upgrade current members’ coverage to include text messaging, at an affordable rate.

The Committee will have an information table at the Community Yard Sale. Any committees that would like to share resources are welcome to provide handouts/folders. They are working on the rain barrel initiative with Morton and Swarthmore Boroughs. Residents can preorder and pick up the rain barrels at the Yard Sale, or place an order that day.

Planning Commission: Marlaina Kloepfer reported that there has been a delay in getting the meeting minutes. There was a meeting on July 14, 2014. The Commission discussed the zoning of the former fire house, and they recommend that Council not change the current zoning of the building. The next meeting will be on August 11, 2014.

Ordinance: Nothing to report.

Trash: Nothing to report.

Building: Nothing to report.

Sewer: Jim Jones reported that a price of $5,000.00 was received to repair the Borough’s lines that caused the sinkhole at 32 President Ave. Sewer reserve funds will be used. A call was received from a resident at 213 President Ave. stating that there is a sinkhole in the rear of his property. A dye test will be done to determine if the problem is with the Borough’s lines or the homeowner’s lateral.

Shade Tree Commission: Marlaina Kloepfer reported that a call for a Secretary was sent out.

Finance: Nothing to report.

Streets: David Waltz reported that the County approved a grant for $30,000.00 for the repair of Swarthmore Ave. $25,000.00 is set aside for next year. The Borough can either hold this year’s grant and do one repair in 2015, or do two separate jobs, one each year. Mr. Waltz thanked the County for the grant, and stated that the County has been very good to the Borough.

Solicitor’s Report: Solicitor Robert Hunt reminded Council that the 2015 Budget planning is coming up. The Planning Commission gave a formal recommendation regarding zoning of the old Fire House. A formal letter of recommendation will be sent to Council for discussion at the August 25, 2014 Work Session.

Old Business: Nothing to report.

New Business: MOTION by Marie Govannicci, Second by James Jones, to authorize the purchase of a tent to be used for Borough related events, cost not to exceed $800.00. MOTION approved unanimously.

MOTION by James Jones, Second by Marie Govannicci, to authorize repairs to the sinkhole and sewer line at 32 President Ave. at a cost of $5,000.00. MOTION approved unanimously.

MOTION by James Jones, Second by Marie Govannicci, to approve Resolution 2014-08-01 which authorizes the Council President and Secretary to sign the 2014-2017 Master Casting Agreement with PennDOT. MOTION approved unanimously.

Public Comment: Harry Mirra, Code Enforcement Official, submitted his resignation. Mr. Mirra will stay on until a replacement has been and trained, but will have to leave by October, 2014. Mr. Mirra served 22 years as the Borough’s Code Official. Mr. Mirra thanked Council and the Mayor for the dedicated and outstanding service to the Borough and to him.

MOTION by Marlaina Kloepfer, Second by Marie Govannicci, to go into Executive Session at 8:04 PM to discuss personnel issues. MOTION approved unanimously.

MOTION by Marlaina Kloepfer, Second by Marie Govannicci, to end Executive Session at 8:32 PM. MOTION approved unanimously.

Bills for August 4, 2014: 

MOTION by Daniel Werner, Second by Jsames Jones, to approve payment of the bills for the month from the General Fund in the amount of $13,141.35. MOTION approved unanimously.

MOTION by Daniel Werner, Second by Marie Govannicci, to approve payment of the bills for the month from the Gas Fund in the amount of $1,019.47. MOTION approved unanimously.

MOTION by Daniel Werner, Second by Marie Govannicci, to approve payment of the bills for the month from the Sewer Fund in the amount of $54,233.76. MOTION approved unanimously.

Since there was no further business, the meeting was adjourned at 8:34 PM.

 

Submitted by:

Gennifer Guiliano
Secretary

Public Meeting

September 23, 2014
7:30 pmto8:30 pm
7:30 pmto8:30 pm

Please be advised, the Council of the Borough of Rutledge shall hold a SPECIAL PUBLIC MEETING on SEPTEMBER 23rd, 2014 at 7:30 PM in the Rutledge Borough Hall for public comment in connection with zoning issues involving the Morton-Rutledge Fire Company’s Fire Station located at 14 Sylvan Avenue.

The Fire Station is situated within the Residential District of the Borough of Rutledge.  Pursuant to Section 27-302 of the Code of Ordinances of the Borough of Rutledge, the use of a building within the Residential District is limited, to include, in sum: one, a single family home; two, a family-based community residence; three, a park/playground; and four, a municipal building or similar municipal use, to include a fire station.

The Morton-Rutledge Fire Company has been renting the Fire Station out to local cheerleading organizations for use as a practice facility as the Fire Company’s trucks and equipment have since been relocated to the Morton Fire Station.  Such use does not confirm with Section 27-302, as listed above.

The Borough of Rutledge is requesting public comment/feedback in regards to the above use of the Fire Station.  Council is considering all options with regard to this issue, to include strict enforcement of the zoning ordinance and a zoning amendment.  The Borough of Rutledge wishes to gauge the public’s opinion as it moves forward with its decision concerning the use of the Fire Station and the ramifications of an amendment to the zoning regulations.

If you are unable to attend the meeting on September 23rd , the Borough of Rutledge will accept your comment/feedback via a letter or email.  Letters may be mailed or dropped off to the Borough Office, 212 Unity Terrace, Rutledge, Pennsylvania 19070.  Emails should be sent to rutledgesecty@comcast.net (please include “Fire Station” in the subject line).  All letters and emails will be read aloud during the meeting.

As your council members and neighbors, we look forward to hearing your thoughts about this important zoning and use issue.

11 Annual Horseshoe Tournament

September 13, 2014
10:30 amto1:00 pm

10:00 am sign-in, start at 10:30 am at Triangle Park
(Rain date is  Sept. 14th 12:30pm sign in, 1:00pm start)
$30.00 per team includes food, beverages and prizes for the top three finishers
Team names and money due no later than Friday, September l2th

For questions and registrations call the Fire station at 610-543-9721
Or
Mike MacCrone (C) 610 -909-8872

Planning Commission Seeking New Members

The Rutledge Borough Planning Commission is looking to appoint 2 new members of the borough to serve.  The Rutledge Planning Commission is developing a comprehensive plan for the community which includes multiple projects and areas of interest such as updating  building plans/ordinances and many other things that affect our daily lives in the borough.  Some of the ordinances that the Planning Commission will be looking at in the next year include open fires in the borough, soliciting in the borough, and allowable deck/accessory structure coverage on properties.  The commission meets once a month.

To be considered for the Planning Commission, please send a letter of intent and resume to Ms. Kim Brown (Chair of the Planning Commission) at tiltwelve@yahoo.com.

Rutledge Borough Work Session- July 28, 2014

David Waltz, Council President, opened the scheduled Work Session Meeting at 7:30 PM, in the Council Meeting Room, 212 Unity Terrace, Rutledge, PA.

After the salute to the flag, the following Council Members answered roll call: David Waltz, Tom Kopp, Marlaina Kloepfer,  Daniel Werner

Also present: Mayor Kevin Cunningham, Robert Hunt, Jr., Esq., Jack Borsch, Heidi Sentivan

Not present: Marie Govannicci, Diane McGaughey, James Jones

Building Permits – Daniel Werner reported that he received plans from a resident to put pavers in his rear yard. Mr. Werner contacted the resident for more information, but has not heard back from him.

Mr. Werner stated that notices were left at residents’ homes regarding clippings/grass growing in the streets at curbs. There is no ordinance regarding the issue, so it is difficult to enforce. The notices were sent so that residents would clean up for the July 4th celebration. Mr. Werner stated that his 70 year old neighbor was out in the street in the 90 degree heat clearing grass, and he helped her.

Public Safety – Tom Kopp reported that he will have the Fire Co. reports for the August 4, 2014 Council Meeting. As of August 8, Mr. Kopp will no longer be Fire Marshall because the certificate runs out.

Tree Commission – Marlaina Kloepfer reported for Marie Govannicci that Jack Borsch sent a letter to Council. Karl and Pat Eilinsfeld have resigned from the Shade Tree Commission. Rachel Sten submitted a resume. She would like to join the Commission and be Chairperson. Ms. Sten will take the Tree Tenders class and higher education classes.

Jack Borsch stated that the Commission is down one person, and one more member is needed for the Secretary position. The Commission will have a reorganization meeting in September. Ms. Sten will come to the next Council Meeting to introduce herself.

Streets – Nothing to report.

Communications – Marlaina Kloepfer reported that there was a meeting on July 10, 2014. A campaign was discussed to increase enrollment for the CodeRed notification program. The Committee would like to set up a table at the Community Yard sale and distribute flyers that will include information regarding the Borough’s committees. There will be a test of the CodeRed system on October 2, 2014 that will be advertised.

Planning Commission – Marlaina Kloepfer reported that the Commission will sell rain barrels at the Community Yard Sale. Heidi Sentivan, Zoning Hearing Board Chairperson, came to the meeting to discuss some concerns the Board has. The Commission will provide meeting minutes to Council.

Mayor’s Report – Mayor Kevin Cunningham reported that there will not be an electronic recycling event this year. The Mayor would like to have one every other year. Mayor Cunningham received emails from Jayne Young of Lansdowne and Michelle Roberts of Morton regarding Rutledge hosting a recycling event on Saturday, September 6, 2014. There is not enough time to plan for it, and it should not be held on the same day as the yard sale. It is too dangerous with the increased traffic.

No dumpster is allowed for a roofing job on the 100 block of Rutledge Ave., to be parked in the street on the side where parking is prohibited.

Solicitor’s Report – Solicitor Robert Hunt reported that bill SB 1342 is before the Senate that would allow local governments the ability to waive the local earned income tax for volunteers first responders.

Bill SB 1262 is before the Senate for full consideration that would give municipal governments the option of establishing policies and helping residents repair damaged sewer laterals.

Governor Tom Corbett signed into law SB 707 (Act 65 of 2014) that allows Volunteer Firefighters’ Relief Association Funds to be used to pay for the costs related to advanced life support or paramedic training.

Solicitor Hunt reminded Council that 2015 is quickly coming upon us, and budget preparations should begin soon. Solicitor Hunt received a call from a tenant regarding a per capita bill with penalties in excess of $50.00, and was advised to address Council at the August 4, 2014 Council Meeting.

Public Comment: Heidi Sentivan stated that she attended the Planning Commission meeting. Changes to current ordinances were discussed, and how to communicate the proposed changes to Borough residents. The community should be able to give opinions about ordinance changes. Ms. Sentivan suggested that the meeting topics be posted on the Borough website and Facebook. Marlaina Kloepfer stated that topics of discussion will include fire pits and fences. She will give the meeting dates and topics to be discussed, and will have a handout at the yard sale.

Solicitor Hunt advised Council to plan ahead by letting residents know ahead of time. The Commission should have a draft proposal to submit to Council for comments, then the ordinance should go back to the Planning Commission, and then have public comments before the ordinance is advertised to finalize.

Jack Borsch stated that he has a big sinkhole in the back of his property. The sewer line seams are separating on the bottom according to the last video inspection. Jim Jones will investigate.

Old Business- None.

New Business – Gennifer Guiliano thanked the Committees for having the meetings in the meeting room and not in the office. Ms. Guiliano reported that the summer intern, Matthew Kroon, is doing a great job. He has been shredding documents and sending out letters for delinquent parking tickets.

The Borough magazine has as Annual National Night Out on August 5, 2014 listed for Borough participation. To show support against crime, residents are asked to turn on their porch lights.

Ralph Brown, PECO Energy, notified the Borough that its Growing Greener Grant application was approved, along with those of the members of AFewSteps.Org.

MOTION by Tom Kopp, Second by Daniel Werner, to apply for County Aid for pothole repair in the amount of $438.45. MOTION approved unanimously.

MOTION by Tom Kopp, Second by Daniel Werner, to apply for County Aid for road repairs to Swarthmore Ave. in the amount of $30,000.00. MOTION approved unanimously.

MOTION by Marlaina Kloepfer, Second by Daniel Werner, to appoint Rachel Sten to the Tree Commission as Chairperson.  MOTION approved unanimously.

Tom Kopp reported that the appointment of Fire Marshall should be done January 1, but he received the application in August. MOTION by Daniel Werner, Second by Marlaina Kloepfer, to appoint Tom Kopp to the position of Fire Marshall. MOTION approved unanimously.

David Waltz reported that the Auditors reviewed the rental account, and recommend that 1099s be sent to the custodians for the tax year 2013. The Borough can be fined if they are not sent. MOTION by Marlaina Kloepfer, Second by Daniel Werner, to send Form 1099 MISC for 2013 to the rental custodians, per the recommendation of the auditors. MOTION approved unanimously. MOTION approved unanimously.

Since there was no further business, the meeting was adjourned at 8:19 PM.

Submitted by:
Gennifer Guiliano
Secretary

 

 

Rutledge Borough Council Meeting- July 7, 2014

David Waltz, Council President, opened the scheduled Borough Council Meeting at 7:30 PM, in the Council Meeting Room, 212 Unity Terrace, Rutledge, PA.

After the salute to the flag, the following Council members answered roll call: David Waltz, , Tom Kopp, James Jones; M. Diane McGaughey, Marlaina Kloepfer

Also present: Mayor Kevin Cunningham, Robert Hunt, Jr., Esq., Police Chief Brian Craig

Not Present: Daniel Werner, Marie Govannicci

Minutes:  MOTION by Tom Kopp, Second by James Jones, to approve the minutes as submitted for the Council Meeting of June 2, 2014 and the Work Session of June 23, 2014. MOTION approved unanimously.

Public Comment: Sarah Hill, 12 Rutledge Ave., reported that there was an incident three weeks ago where she was having a recreational fire in her backyard in a pit that is 10 inches deep and surrounded by flagstone that makes it 18 inches deep all together, and is about 40 feet from the back of her property. It is set in the middle of five houses and is a safe distance from any other building. There is no hazard in burning dry trees.

Daniel Werner went to Ms. Hill’s and instructed her to put out the fire or she would be cited and he would call the police. Ms. Hill invited him to do so. Mayor Kevin Cunningham came to her house. The Police came and thought it was ridiculous. Ms. Hill stated that Mr. Werner could have handled the situation differently. Ms. Hill would like to know how she can have a safe fire without bringing all of this down on her in the future. Diane McGaughey asked Ms. Hill if she had read the ordinance regarding open fires, to which Ms. Hill replied “Yes, many times”, and that she does not understand the part about open fires. “Open fire- A fire in which any material is burned in the open or in a receptacle other than a furnace or incinerator.” Ms. Hill stated that she has an incinerator, and does not burn refuse or putrescible animal and vegetable matter. Ms. Hill’s fire was cold by the time Mr. Werner got there, but her citronella candles had an open flame. Ms. Hill stated that the ordinance is unclear and contradictory, and would like to know what to do to be safe. Council President David Waltz stated that the Planning Commission is looking at the ordinance for open fires to see if it can be improved and made easier to understand. The meetings are open to the public, and are on the second Monday of each month.

Ms. Hill stated that her neighbor at 14 Rutledge Ave. put in a concrete patio that is close to one-half of the footprint of his entire house that is four feet from her property. She is not complaining, but bringing it to Council’s attention. Her neighbor has a large pool. There is a calculation of property coverage that is allowed. Ms. Hill thinks that a mistake was made in the calculation of building coverage of the patio. Ms. Hill is concerned about the water runoff onto her property, and is not adding to the property value of any of our houses. Ms. Hill invited Council to go to her driveway to look at it. The Secretary reported that the homeowner applied for a permit, which was approved by the Chairperson of the Building committee. Ms. Hill thinks that a mistake was made, and wanted to bring it to Council’s attention so that it doesn’t happen again.

What happened on that Friday evening was unfortunate. Ms. Hill suggested that Council have some sort of identification.

Paige Hill, 12 Rutledge Ave., asked if the meeting room was available to have workshops on such topics as canning, composting, raising chickens, and if there was a cost. David Waltz instructed Ms. Hill to see the Borough Secretary for availability.

Diane McGaughey stated that the Environmental Action Committee and the Rutledge Shade Tree Commission are looking for volunteers.

Treasurer’s Report: Gennifer Guiliano distributed the Treasurer’s Report for the month of June 2014. MOTION by Diane McGaughey, Second by James Jones, to approve the Treasurer’s Reports as submitted. MOTION approved unanimously.

Correspondence:

1)      DEP- County Act 537 Plan Revision was not approved and there are four pages of questions/comments

2)     William T. Neill, III, Esq.- Zoning Hearing, 132 President Ave., continued to August 20, 2014

3)      2013 Audit is almost completed

Tax Collector’s Report: Thomas Heron reported that $454,532.39 has been collected as of June 30, 2014. Accounts receivable as of June 30, 2014 is $27,451.64- 10 Real Estate, 9 Sewer, 42 Per Capita. $481,984.03 should be collected as of 12/31/2014. David Waltz noted that a property on Linden Ave. is up for Sheriff sale.

Code Enforcement Report: Harry Mirra read his report for June.

18 Apartment Inspections- 9 failed/ 9 passed

Notice regarding a hanging electrical unit

A garage that was leaning was removed

Debris on the side and back yard of a property has been cleaned up

A trailer that was parked in front of a property was removed

Notices to ask residents to clean the grass along the curb lines were delivered to residents

1 Active zoning permit

Mayor’s Report: Mayor Kevin Cunningham read the Police Report for June 2014. There were 36 Parking Tickets, 8 Traffic Citations 8 Traffic Warnings.

Mayor Cunningham reported that the July 4th celebration went well. It rained for 10 minutes. Mayor Cunningham thanked Harry Mirra, David Waltz, and Officer Aloi for their help.

Mayor Cunningham received a complaint about parking at the corner of Unity Terrace and Swarthmore Ave. Employees of the group home are parking on Unity Terrace and blocking the driveway of the resident. The group home is in Ridley Twp. The question is: if you have a business, must you provide parking for employees?

Public Safety:  Tom Kopp stated that he has not received the monthly report from the Fire Co. The July 4th parades in Morton and Rutledge Boroughs went well. The Fire Co. will have fundraisers in September.

Mr. Kopp reported that four children were killed in the eight row house fires in Philadelphia. A New York City fire company lost a firefighter on duty, the first in three years.

Property/Building Maintenance: Diane McGaughey stated that she presented information to Council, and she is waiting to hear what Council would like to do. Ms. McGaughey received another estimate for roof replacement in the amount of $13,685.00, and it does not include the same work as the first estimate.

Recreation: Nothing to report.

Rutledge Girls’ Club- Nothing to report.

Communication: Marlaina Kloepfer reported that the Committee will have a meeting on Thursday, July 10, 2014 at 7:30 PM. Ms. Kloepfer asked Mr. Kopp and Mayor Cunningham to attend the meeting so that the CodeRed procedures can be discussed.

Ordinance: Marliana Kloepfer reported that the Committee will look at the open fire ordinance.

Trash: Nothing to report.

Building: Nothing to report.

Sewer: Jim Jones reported that Rutledge will get four loaner, temporary flow meters from CDCA. Dye tests were completed at 32 President Ave. to determine if the sinkholes on the property are caused by the lateral or the Borough main. We are waiting for quotes for repair work from General Sewer Services.

Shade Tree Commission: Marlaina Kloepfer reported that an email was received from someone interested in the Chairman position.

Finance: Nothing to report.

Streets: David Waltz reported that he spoke with Aqua PA regarding replacement of the water main. There will be no digging on Swarthmore Ave. The main on Melrose Terrace from Sylvan Ave. to Linden Ave. will be replaced and will tie into Sutton and Folsom Avenues. Aqua PA will repave one half of Melrose Terrace.

Solicitor’s Report: An issue had been raised regarding cats running loose in the Borough. There is an ordinance, Chapter 2, Section 2-202, that states that it is unlawful to permit fowl, domestic animals or pets to run at large within the Borough; such animals shall at all times be kept within the confines of the property of the owner. The owner is subject to fines ranging from $10.00 to $1,000.00 and imprisonment of up to 30 days.

Senate Bill 733- PA State Association of Boroughs passed Resolution 2014-11 in support of the Bill that allows the advertising of ordinances online.

Bill 1340 is in the House for approval that would allow local police officers to use radar for speed enforcement.

Diane McGaughey reported that the Delaware County Association of Boroughs stated that a new Borough Code will be available in September that has a better presentation than the last one.

Old Business: Tom Kopp thanked David Waltz for contacting Joe Hackett to clarify whether police officers and firefighters may serve on Council. They may, if they are volunteers and not paid.

New Business:

Diane McGaughey reported that the Borough has not paid for the April banquet tickets. The Secretary stated that a check was sent.

Ms. McGaughey asked that an agenda be prepared for the meetings.

Ms . McGaughey stated that the preparation of the 2015 budget will begin soon, and asked that Brian Costello be included in the discussion, as he is a Wharton School graduate and has expertise in finances.

Ms. McGaughey asked if ordinances can be developed to recognize the 4th of July and the Rutledge Girls’ Club so the Borough can directly fund them. The Shade Tree Commission has its own ordinance. Section B 2709 was added to Act 43.

Ms. McGaughey would like a meeting with the Zoning Hearing Board so that the members can explain what their jobs are and are not. Council is not to talk to the ZHB members about zoning matters or pending hearings.

Ms. McGaughey asked if the Auditors would present a report after the 2013 Financial Audit is completed and let Council know how a better job can be done when it comes to managing our money.

Donations to the Borough have not been acknowledged by the organization that has received the money. Ms. McGaughey is asking Council to take over that aspect and monitor the money that is coming in to make sure it is spent the way it is supposed to be spent. There are several plaques that have never been acknowledged.

Ms. McGaughey stated that the April 28, 2014 minutes reflect that she would like the Chase Credit Card closed because it was compromised. That is not the case- it was a different credit card in her name.

Ms. McGaughey stated that there are crates available to capture animals. The animals would be released at another location. The homeowner would have to pay for the trap.

Ms. McGaughey would like to see minutes from the Planning Commission meetings to see what was discussed.

The Community Yard Sale will be on Saturday, September 6, 2014, from 8:00 AM-1:00 PM. There will be no electronic recycling event that day. Ms. McGaughey would like to sell spaces for a Craft Fair at the Triangle Park, to benefit the Borough.

Ms. McGaughey would like to increase the revenue from rentals and will talk to the Solicitor.

Public Comment: None

Bills for July 7, 2014: 

MOTION by Marlaina Kloepfer, Second by Tom Kopp, to approve payment of the bills for the month from the General Fund in the amount of $36,778.23. MOTION approved unanimously.

MOTION by Marlaina Kloepfer, Second by Tom Kopp, to approve payment of the bills for the month from the Gas Fund in the amount of $965.64. MOTION approved unanimously.

MOTION by Marlaina Kloepfer, Second by Tom Kopp, to approve payment of the bills for the month from the Sewer Fund in the amount of $970.38. MOTION approved unanimously.

Since there was no further business, the meeting was adjourned at 8:15 PM.

 

Submitted by:

Gennifer Guiliano
Secretary

Rutledge Borough Annual Yard Sale

September 6, 2014

The annual Rutledge Borough Yard Sale will be on Saturday, September 6th.  Walk around town to browse for treasures or host your own sale.  Either way it is a great day in the borough.  Refreshments will be sold at the Borough Hall by the Morton-Rutledge Fire Company, and there will be a borough resource table at the hall too.

 

Shade Tree Commission Seeking Secretary

Are you interested in getting involved in the Shade Tree Commission?  The great news is that the commission is actively looking for new members to serve.  The commission is specifically in need of a resident to serve as Secretary.  If you are interested in getting involved and serving as Secretary, please email Jack Borsch at jackborsch@gmail.com to learn more.

Rutledge Borough Work Session- June 23, 2014

David Waltz, Council President, opened the scheduled Work Session Meeting at 7:30 PM, in the Council Meeting Room, 212 Unity Terrace, Rutledge, PA.

After the salute to the flag, the following Council Members answered roll call: David Waltz, Tom Kopp, Marie Govannicci, Marlaina Kloepfer Diane McGaughey, Daniel Werner, James Jones

Also present: Mayor Kevin Cunningham, Robert Hunt, Jr., Esq.

Borough Building- Diane McGaughey reported that she has attended a citizen’s police academy for the last 12 weeks. There was no charge, and food and drinks were provided. She received four certificates, and recommended the course to Council.

The following repairs are needed to the Borough building:

1)      New roof- 1 estimate received $18,000.00   Remover 3 roof vents  $4,250.00
2)      Paint Ceiling- $1,200.00
3)      Wax floors – $500.00
4)      Wash Windows- 1st Floor $136.00  2nd Floor $170.00

The building also needs concrete repairs.

Ms. McGaughey would like an agenda for meetings and the minutes distributed one week prior to the meeting.

Ms. McGaughey met Lucien Calhoun of Calhoun Baker, at a CDCA meeting. His firm can lend the Borough $100,000.00 at an interest rate of .9% or 1%.

The mortgage with the Fire Co. for the Borough building has a balance of $38,426.39 at 6.25%.

The road repair to Swarthmore Ave. went over the budgeted $50,000.00 by $3,700.00.

The loan could be used for other road repairs and repairs to the Borough building and to pay off the mortgage.

Ms. McGaughey reported that there was a meeting last week to discuss Citizen of the Year.

Building Permits – Daniel Werner stated that he had made a motion to ask a resident to apply for a Zoning Hearing, without realizing that the Borough would incur Solicitor fees of $1,000.0 or more. Mr. Werner stated that, in the future, he will not make any motions regarding the order of process regarding zoning process.

Public Safety – Tom Kopp reported that the 4th of July Committee may use the hot dog cooker for the festivities. The Morton-Rutledge Fire Co. participated in the Delaware County Firemen’s Association parade in Brookline. It was its 100th anniversary. Mr. Kopp requested the check from the Borough for operations.

Recreation – Marie Govannicci reported that the new apparatus will be installed at the Triangle Park by July 4th. Ms. Govannicci left a message with the contractor regarding rain garden drainage problems.

4th of July – The July 4th festivities will start at the Community Center and end at Triangle Park.

Tree Commission – Marie Govannicci reported that the Committee does not have a Chairman, and may not continue as a committee. The Committee would like to plant an evergreen on the Borough property. In the past, trees planted in this area have died because there is too much clay and water in the soil.

Girls’ Club – Marie Govannicci reported that the Girls’ Club were co-winners of the championship in the 6, 7, and 8 year old division.

Streets – David Waltz reported that the Borough was approved by the County for $30,000.00 for road repairs to Swarthmore Ave. It has not been officially announced. The amount is lower than expected because the County distributed money for pothole repairs.

Sewer – James Jones reported that a dye test was done at 32 President Ave. to see why the sinkholes formed. It was determined to be the Borough’s sewer main problem. Mr. Jones is waiting for prices to repair the sewer at Melrose Terrace and Sylvan Ave.

Communications – Marlaina Kloepfer was in contact with Matthew Kroon, summer intern, who will start on July 9, 2014.Ms. Kloepfer will send changes to the hall rental contracts to Council for review. The solicitor reviewed the contracts.

Mayor’s Report – Mayor Kevin Cunningham reported that Juli Kroon, 4th of July Committee, sent out letters to the Police, Karl Eilinsfeld, and VFW. Mayor Cunningham will talk to Mr. Eilinsfeld regarding placement of barricades for the July 4th parade. 25 chairs and 4 tables are needed at the park.

Mayor Cunningham stated that there is a bush blocking the stop sign on Sylvan Ave. and Unity Terrace.

Mayor Cunningham wished Tom Kopp a happy 60th birthday.

Solicitor’s Report – Solicitor Robert Hunt distributed a list of changes to the State Borough Code.

The prohibition of a Council Member not being able to get paid while serving on another Board has been removed. Firefighters and police employees may not serve on Council; if currently on Council, the person may finish his/her term. Solicitor Hunt will see if this applies to volunteer firefighters. The threshold to solicit formal bids for work is over $19,100.00.

Diane McGaughey asked if Council Members can write off their unpaid services on their Federal tax returns. A CPA should answer that question.

Old Business- None.

New Business – Daniel Werner stated that he has gotten questions from residents regarding firepits. Mr. Werner received a call regarding an open fire on Sylvan Ave. The person was told to call the police. Mr. Werner conferred with the Fire Co. and the Mayor, and went to the resident’s house and informed her that the fire was illegal. The resident told Mr. Werner that he was wrong, and her neighbor told her that it was okay. Mr. Werner called the police.

Mr. Werner stated that there is a cat problem on Sylvan Ave. Cats are going under residents porches and urinating and defecating. There is an ordinance to regulate dogs, but not cats. The Solicitor will look into it.

Aqua PA will begin the replacement of the water main near the Triangle Park beginning on June 26. Dave Waltz will call the company to see if it can be postponed until after the July 4th celebration.

Marlaina Kloepfer asked Council Members if they want the Planning Commission to look at the ordinance regarding open fires. Tom Kopp stated that the fire to which Mr. Werner referred was the burning of yard waste.

DEP did not approve the County Act 537 Sewage Plan, and sent a letter of comments.

Since there was no further business, the meeting was adjourned at 8:33 PM.

Submitted by: Gennifer Guiliano, Secretary

 

 

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