October 22, 2018 Workshop Meeting
212 Unity Terrace
Rutledge, PA 19070
Meeting was called to order and Pledge of Allegiance recited at 7:04 pm.
Roll Call, present: Council President Heidi Sentivan, Vice-President Jody Roberts, Ken Torres-Zickler, Samantha Newell, Christine Gradel, Lindsay Reed, Mayor Kevin Cunningham, Solicitor Christine Reuther, Administrator Barbarann Keffer; absent: Marie Govannicci
Public Comment: none
Minutes: October 1, 2018 minutes approved unanimously (SN/KT-Z)
Trash & Recycling: A phone conference will be scheduled with B&L Disposal concerning the contract and the 2019 trash and recycling costs. Generally, the hauler cost is higher than the tipping fee (DCSWA: costs have risen from $33 to $53/ton). HS is pulling together tonnage records from last year to get budget numbers.
Communications: KT-Z requested that the next Communications Committee meeting be moved from November 8th to the 15th in order that a last quarter newsletter can be created and distributed before Thanksgiving. The Budget meetings could be included as well as Borough holiday activities.
There was discussion on what should be included in the newsletter as well as submission
The annual Tree Lighting will be December 3 which conflicts with a publicly advertised Council meeting; another meeting date will be set and advertised.
Parks & Activities: HS will reach out to MG to get the Parks 2019 budget numbers. The outsourced maintenance costs (e.g. playground compliant mulch and softball field work) should have 3 quotes next year.
Oktoberfest ticket sales exceeded expectations – 161 tickets sold. The event was a big success; many people commented positively about the Planning Commission’s survey boards.
There was a long discussion about the schedule for the budget presentation and adoption which then ended to be continued during the Finance Committee Report.
Public Safety: LR reported that the MRFC Spaghetti Dinner had a great turnout.
Finance: The Liquid Fuels Audit for 2016 & 2017 was completed last Friday. The two major findings include the lack of documentation for expenditures and a delay in depositing the state allocation into the Liquid Fuels account. Also, $5205.50 needs to be transferred from the General Fund to the Liquid Fuels Fund.
Streets: The Committee is looking into PennDOT grant for the traffic light at Morton Ave/Swarthmore Ave. One of the new LED lights is broken and BK needs to find a qualified electrician to repair it.
Sewers: Phase I & II is closer to being closed out – final paperwork was signed by HS and JR. After the first two phases are complete, the bidding process for Phase III will begin. The Borough needs to contribute 15% of the project cost to qualify for state grant funds.
Building: Much of the electrical work and painting was completed before the Oktoberfest event. Special thanks to Karl Kloepfer for his help. Jen Mickle continues to coordinate the renovation upstairs which now includes the floors. It appears that the costs for the renovation are sufficiently covered by the loan designated for the hall.
Mayor: KC announced he will be giving out Halloween candy again this October 31. He also discussed tentative plans to do a ceremony for Borough couples who wish to renew their wedding vows on/around Valentine’s Day in 2019.
Public Comment: Jack Breslin from the MRFC thanked Borough Council for including the company in the Oktoberfest event and for the use of Borough Hall for the Spaghetti Dinner. Both endeavors helped to raise money for the fire company.
Mary Woodland from Chambers Memorial Presbyterian Church also thanked Council for including the church in the Oktoberfest event. Four bags of canned goods were collected.
KZ-T asked if the church would like to coordinate with the Borough on its (the church’s) Spring Yard Sale if Council were to decide to hold a borough-wide yard sale in the spring.
Old Business: HS requested that an ad hoc committee be formed to sift through the Catania Engineering bills prior to 2018.
New Business: An appointment to the board of the Central Delaware County Authority (CDCA) will need to made the first meeting in January 2019.
The 5-year mandatory inspection for the elevator is overdue and will cost around $2300. The Borough should look to secure a service contract with Wyatt which is the only company to respond to Jen’s calls.
Motion to approve Wyatt conduct the 5-year elevator test passed unanimously (HS/JR).
There was a discussion on spacing out the monthly Council meetings to each 2nd and 4th Monday and also starting the meetings at 7:30 pm.
Motion to Adjourn, 7:54 pm (HS/SN)