RUTLEDGE BOROUGH MEETING MINUTES
June 15, 2026
7:30 PM Council Meeting
| Pledge of Allegiance | ||
| Roll Call | Jody Roberts-Excused, Sue Hunt, Heidi Sentivan, Ken Torres-Zickler, Andrea Juarez-Excused, Sean Sheehan, Andrew Marques, Mayor Gamal Sherif, Meghan Byrnes,esq-Excused, Borough Secretary Janet Diiorio. | |
| Approval of Agenda | Motion to add Executive Session to Discuss Legal Matter Heidi-Motion, Ken SecondVote: All Approved Motion to approve agenda as amended. Andrew Motion ,Heidi SecondVote: All Approved | |
| Executive Session | Motion to enter executive session at 7:32PM: Heidi-Motion, Sue Second.Vote: All Approved Discuss a Legal Matter. Council was briefed on a legal matter. Motion to end executive session and return to public council meeting following agenda as adopted at 7:42PM: Sue-Motion, Ken SecondVote: All Approved | |
| Public Comment | Valerie Haber – President Ave Next Gen Theater – Interested in renting Borough HallMany participating students are in our district.Want to use hall next spring for 6 weeks April thru MayWSSD spaces are higher$35/hour | |
| Tax Collector’s Report | ||
| Mayor’s Report | Swarthmore Police Dept reportJuneteenth: Jun 19, 2026Traffic study. Will discuss with Streets Committee.Chief was asked to talk about the Miller’s Law (hands free cellphones)The Mayor discussed the upcoming Juneteenth Holiday | |
| Approval of Minutes | Approve Meeting Minutes for 2026.06.01Motion to approve: Heidi-Motion, Sue SecondVote: All Approved | |
| Activities Committee | Information Sharing | 4th of July |
| Discussion | Games at ParkMight have to change some of the games due to work at the park as well as change with cool down from fire department.Request for donations and volunteersActivities coming for Semiquincentennial | |
| Action Item | ||
| Building Committee | Information Sharing | CDCA has chosen to extend office rental contract for 5 years. This extension was written in as an option on the existing contract. |
| Discussion | Discuss Next Generation Theater request to use Upper Hall in Spring 2027. Building Committee to review details. | |
| Action Item | Vote to Approve Property Request to Host Ribbon Cutting at Triangle Park on 6/22 from 7 PM – 8 PM Sue Motion, Andrew SecondVote: Approved | |
| Communications Committee | Information Sharing | |
| Discussion | ||
| Action Item | ||
| Finance Committee | Information Sharing | |
| Discussion | ||
| Action Item | Vote on Bill List 5.31.2026-06.12.2026 Heidi Motion, Sue SecondVote: All Approved | |
| Ordinance Committee | Information Sharing | |
| Discussion | ||
| Action Item | ||
| Parks and Property Committee | Information Sharing | Stormwater Project Update and Timeline. The project is on schedule. HS coordinating with the contractor around 4th of July events. Gather Space: DCNR and Delco Closeout underway. Closeout paperwork has been submitted to Delco, awaiting approval. DCNR approved the project on their walk through. They did request an update to the scope letter to clarify the utility work. That request was completed and signed over the weekend. Cannot close out with DCNR until their entire checklist is met. Gather Space Phase 2 – Working on gathering the backup and submitting paperwork for reimbursement for the shade structure. Ribbon Cutting for Gather Space 6/22 at 7 pm |
| Discussion | MOR Contract CloseoutReceived 3rd and final payment request for $35,349.33 – last 5% retainage, and some items related to final change orders (change order 2, and a change order credit that has to do with quantities and allowances in the project that we didn’t utilize). MOR added three items to the bottom of the invoice that were not in scope, but they completed. These had previously been removed by a change order at the beginning of the project but they completed them without authorization: Painting CrosswalkInstallation of Bike RacksAssembly of Picnic TablesTotal: $6230 The project was completed late and under the contract we are allowed to pursue Liquidated Damages at $500 a day. Liquidated Damages: $500 per day x 17 total days=Total of $8,500 MOR Invoice Total $35,349.33If we subtract those 3 items and the liquidated damages we owe:: $20,619.33 | |
| Action Item | Vote to Approve Final Payment to MOR in $20,619.33 pending bond completion Ken: Motion, Heidi SecondVote: All Approved | |
| Personnel Committee | Information Sharing | |
| Discussion | ||
| Action Item | ||
| Public Safety Committee | Information Sharing | |
| Discussion | ||
| Action Item | ||
| Sewer Committee | Information Sharing | |
| Discussion | ||
| Action Item | ||
| Streets Committee | Information Sharing | |
| Discussion | ||
| Action Item | ||
| Trash and Recycling | Information Sharing | CasellaToday is the last 2nd yard waste pick up for the spring. Will start up with double pickups again in September, October, and November. |
| Discussion | Third year Contract Extension & Extra Yard Waste Change Order for 2027:Casella has issued a letter confirming the price for 3rd year option at $116,813. Additionally Casella is offering the extra yard waste pickups at $7200, savings of close to $5,000 compared to this year. We have until 7/31 to inform them of our intent to take the 3rd year contract extension. Sue recommends approving the extension and Change Order for 6 additional yard waste pickups. | |
| Action Item | Vote to approve Third year option with Casella and the change order to include $7200 for six extra yard waste pickups: Motion Sue, Heidi SecondVote: All Approved | |
| Planning Commission | Review materials for Fourth of July Celebrations. Reviewed materials that will be on display at the 4th of July to have the community voice their opinion on potential priorities for the Borough | |
| Shade Tree Commission | ||
| Historical Committee | ||
| Public Comment | ||
| Adjournment | Motion to Adjourn @ 8:23PMSue Motion, Heidi SecondVote: All Approved | |